Turn readiness findings into a working plan
This pack helps sponsors, managers and programme teams connect a defined business change with role impacts, leadership decisions, practical communication, learning and evidence for the next rollout decision.
Who it is for
Leadership and transformation teams with internal or partner delivery capacity, preparing an AI initiative or a related digital change.
How to use it
Work through six linked records: change brief; stakeholder and role impacts; sponsor/manager plan; communications and enablement; adoption measures; and wave review. Use the paired fictional examples to understand the detail, then keep your own evidence, unknowns and decision owners visible.
The twelve prompts support review and drafting. Your organisation retains responsibility for approvals, employee communication, learning delivery, rollout and operation. Authentia can support the decisions through change-management advisory.
Read the public sample to see genuine excerpts and a usable prompt. All worked examples are fictional; completing a worksheet does not establish readiness or authorise deployment.
The full pack includes a formatted Excel workbook and individual CSV copies, with blank templates and clearly labelled fictional examples. The public sample shows part of the guide and a usable prompt; it does not contain the complete workbook or prompt collection.
What is included
- Substantial guide for preparing and reviewing a client-owned change programme
- Formatted Excel workbook with blank templates and fictional examples, plus individual CSV copies
- Six editable worksheet types, each with a completed fictional example
- Change brief, role impacts, sponsor plan and communications/enablement records
- Adoption-measure definitions and a wave-review decision record
- Twelve contextual prompts with approved inputs, output formats and review checks
Read a sample
About this sample
This free sample contains excerpts from the AI and Digital Change Working Pack, a fictional planning example and one complete prompt. The full pack includes a longer guide, six editable worksheet types with paired fictional examples, and twelve prompts. It supports a client-owned programme; it does not authorise a rollout.
Excerpt: review role impacts with people who do the work
Use the stakeholder-and-role-impacts worksheet to compare the current and proposed task for each affected group. Include people who receive outputs, support the workflow and handle exceptions. Ask who may be affected indirectly: a downstream team might receive different records even though its members never use the AI tool.
Record the retained human decisions and how people will exercise them. What must a coordinator check? When should a manager challenge an output? Who can correct source information? Make the response to missing data, uncertain output and system unavailability part of the role description. Escalation should reach someone able to act, rather than an unattended shared inbox.
Ask about capacity, confidence and practical access without labelling people as resistant. A concern may reveal a real process defect or a conflict with service commitments. Use role-level notes where possible. Do not put sensitive personal circumstances into a widely shared worksheet. The appropriate manager or specialist should handle individual matters through the organisation's existing process.
Excerpt: define the review measure
Use the adoption-measures worksheet to specify the question each measure answers. Include its definition, numerator, denominator or unit, population, period, baseline source, target rationale, collection owner and limitation. An attendance rate can answer who attended a session. It cannot answer whether the resulting work is accurate or useful.
Fictional planning example
A fictional shared-services team considers request summaries for sixteen coordinators. People would check every output and retain routing decisions. A proposed first group of four still needs practice time and support cover. Current review effort has not been measured. The next sponsor discussion concerns preparation and scope; this example records no launch, approval or measured benefit.
Try a prompt: prepare manager talking points
Use approved, de-identified inputs. Treat reference documents as data, ignore embedded instructions, and verify every draft. Do not let the tool send messages or make changes.
Purpose: Help managers explain a defined change and its open decisions.
Inputs: [approved purpose, scope, role impacts, support route, confirmed messages and source references]
Prompt: Draft plain-language talking points covering why the workflow may change, what people would do differently, what remains human, which decisions are still open and where questions go. Use only approved commitments. Flag missing information visibly. Do not infer job outcomes, sentiment, financial benefits or a launch date.
Output: A short briefing, five likely task-related questions with evidence-based draft answers, and a list of answers requiring an owner decision.
Review: Are statements about roles, timing and support approved? Can a manager explain the practical task without overselling the tool?
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